Private AI Document Assistant

How it works

We install an open-weight language model on a server in your building or private network. The system reads the folders you choose (PDF, Word, Excel, scanned documents), splits them into passages and builds a search index. When a staff member asks a question, it first finds the relevant passages and then writes the answer from them.

Every answer shows where it came from

Each answer shows the file name and page number of the internal document it used, and opens it with one click. This matters more than anything else: AI can be confidently wrong, so users must be able to check the original quickly. When nothing relevant is found, the system should say so rather than invent an answer, and we test exactly that in the acceptance test.

Who sees what

Access follows user accounts and folders. General staff do not see HR or finance files unless they are given the right. The system logs who asked what and when. Documents are not sent outside and are not used to train any public model.

What to know first

Answers are only as good as the documents. If three versions of a rule contradict each other, the system may quote the old one. So we help sort the folders and mark the current versions first. Start with a pilot on your own documents and see AI server setup and care.