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VGroup.IT Solutions
AI for Organizations

AI Readiness & Pilot

We test AI on 20–50 of your own documents or recordings and show the results, mistakes included, before you buy a server.

AI Readiness & Pilot

What we usually find on site

Many organisations are told AI can read anything and answer any question. Then they buy a server and find it struggles with their scanned Lao documents, handwritten forms or meeting recordings. The sensible order is the other way round: test on your own material first, then decide.

Why test before you buy

AI quality depends heavily on the task and the language. A system that writes good English summaries may read a scanned Lao invoice poorly. So we do not start with a server quote. We start with your material.

How the pilot runs

  1. You choose 20–50 real samples: documents, forms, recordings or questions your staff ask every week. Include the hard ones.
  2. We agree in writing what "good enough" means for each task, for example which fields must be read correctly and which a person will still check.
  3. We run the samples on a test setup and return the results side by side with the originals. Every mistake stays visible.
  4. We say plainly where it is weak: handwriting, mixed Lao–Thai–English text, poor scans, regional accents, noisy rooms.

What you get at the end

A short report: which tasks are worth doing now, which are not ready yet, what server size the useful tasks need, and how staff would check the output. If the answer is "not yet", that is a good answer, because you have spent nothing on hardware.

Your samples are handled under the same rules as a live system. We agree first where they are kept, they are never used to train a public AI model, and they are deleted or returned when the pilot ends. What usually comes next is a private document assistant or speech-to-text for meetings.

What it does

Your own samples

20–50 real documents or recordings, hard ones included, not a tidy demo set.

Pass criteria agreed first

Written down before we start, so nobody argues about the result afterwards.

Side-by-side results

Every output sits next to its original. Mistakes are left in.

Lao measured, not assumed

The report shows, task by task, how Lao, Thai and English performed on your material.

An honest "not yet"

If a task is not ready, you hear it before you pay for any hardware.

Server sized from the results

The server is sized after the pilot, only for the tasks that passed.

Design and rollout

  1. 1

    A WhatsApp chat or call: which work takes up staff time and what languages the documents are in.

  2. 2

    You choose 20–50 real samples per task and may blank out names or details you prefer not to share.

  3. 3

    Pass criteria and sample-handling rules written down before anything runs.

  4. 4

    Run the pilot and lay results beside the originals, marking errors and low-confidence spots.

  5. 5

    Review the results with the staff who actually do the work, because they know which mistakes are acceptable.

  6. 6

    Report: recommended tasks, tasks not ready yet, server size and how output will be checked.

Where it fits

  • For example, a procurement team that wants to know whether AI can really find clauses in old contracts.
  • For example, an accounting team typing Lao and Thai invoices into Excel by hand every month.
  • For example, a meeting secretary who wants to try transcribing Lao meetings.
  • Offices with years of scanned files and no idea whether the scan quality is good enough.
  • Managers who want real evidence before approving a hardware budget.

Typical system sizes

Single task

Fits: One department, one kind of document or recording

  • Pass criteria written down first
  • Side-by-side results for every sample
  • Short report with a recommendation
Request a quote

Several tasks

Fits: 2–3 tasks, such as document search and data entry, in several languages

  • Lao, Thai and English results compared per task
  • A review session with the staff who do the work
  • Server sizing for the tasks that passed
Request a quote

Organisation-wide

Fits: Several departments or branches that want one plan

  • Readiness check of documents, network and server room
  • A priority order of which tasks to do first
  • Installation and staff-training plan
Request a quote

FAQ

Do we have to buy a server before the pilot?

No. The point of the pilot is that you see results first and decide afterwards. Server size is set once we know which tasks passed.

What if the Lao results are poor?

We tell you plainly and explain why. Sometimes it can be fixed with cleaner scans, typed forms instead of handwriting, or by starting with the Thai and English parts. For some tasks the right answer is to wait.

Which samples should we choose?

Pick the everyday ones and the hardest ones: blurry scans, handwriting, mixed-language pages. If you only send clean samples the result looks better than reality, and the problems arrive after go-live.

Will the live system match the pilot?

The same sample set becomes the acceptance test. We run it again before go-live and after every update, so you see at once if results change.

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Send us a floor plan or a few photos of the site

We’ll come back with a few questions, then a first design. The first consultation is free, in Lao, Thai or English, on WhatsApp or our Facebook page.