AI for OrganizationsAI Speech-to-Text & Meeting Notes
Transcribe meetings and recordings in Lao, Thai or English on your own server, then draft minutes for the secretary to check and approve.
What we usually find on site
Meeting secretaries often spend hours replaying recordings to write minutes, especially when people switch between Lao, Thai and English. Internal meetings usually contain things that should not be uploaded to an online service. And without searchable minutes, old decisions disappear with people's memory.
From recording to draft minutes
You record with a microphone in the meeting room or upload an audio file to the internal server. A speech-recognition model turns it into time-stamped text, then a language model drafts the minutes: topics, decisions, assigned actions and deadlines. The secretary checks, edits and approves before anything is sent. Every sentence in the draft links back to the original audio.
Good audio matters more than the system
What we see most often is a phone microphone at the end of the table, a loud air conditioner and people talking over each other. Transcription does poorly in those conditions whatever the system. We recommend a proper conference microphone placed for the room, which helps more than any software change.
Lao: measure it first
Lao transcription quality varies a lot with accent, speaking speed, specialist terms and language switching. So we test on 20–50 of your real meeting clips and show the transcript beside the audio, mistakes included. Your own terms (project names, people's names, abbreviations) can be added to a vocabulary list.
Data stays inside
Audio and text are stored on your server, access follows user accounts, and you decide after how many days the original audio is deleted. See testing before you buy, and AI server setup and care.
What it does
Lao, Thai and English
Three languages, including mixed-language sentences, measured on your own audio first.
Draft minutes, approved by a person
Topics, decisions and actions as a draft. The secretary always checks and approves.
Click back to the audio
Every sentence is time-stamped, so you can replay that moment when unsure.
Your own vocabulary list
Add people's names, project names and abbreviations your organisation uses.
Search old minutes
Approved minutes can be searched by topic, date or person responsible.
Audio retention you control
You set how many days original audio is kept before it is deleted automatically.
Design and rollout
- 1
Check the meeting rooms: size, air-conditioner noise, headcount and existing audio equipment.
- 2
Pilot on 20–50 real meeting clips with transcript beside audio.
- 3
Install the internal server and conference microphones where needed.
- 4
Set up the minutes template your organisation already uses, plus the vocabulary list.
- 5
Run the acceptance test on the agreed audio set.
- 6
Train secretaries and administrators, then monthly care.
Where it fits
- For example, a weekly-meeting secretary who has to send minutes the same day.
- Meetings where Lao and Thai participants switch languages.
- Interviews or consultations that must be kept in writing.
- Trainings and lectures where staff want a text to reread.
- Voice notes from the field, such as site inspections.
Typical system sizes
One meeting room
Fits: The main meeting room and one or two secretaries
- Pilot on real meeting audio
- Minutes template and vocabulary list
- Microphone choice and placement advice
Several rooms and file upload
Fits: Several rooms plus staff uploading their own recordings
- User accounts and group permissions
- Search across approved minutes
- Retention rule for original audio
Organisation-wide
Fits: Several departments or branches
- Branch access over a secure connection
- Linked to the document assistant
- Monthly care with acceptance test re-runs
FAQ
How good is Lao transcription?
It depends heavily on your audio: accents, background noise, overlapping speech and specialist terms. We do not quote a number in advance. We test on your real meeting audio and let you compare the text with the recording yourself.
Can it tell who is speaking?
To a degree, when people speak one at a time and the audio is clear. When voices overlap, both speaker separation and transcription get worse. The secretary should always check speaker names in the draft.
Does it work with online meetings?
Yes, if the meeting is recorded and the file is uploaded to the internal server. Always tell participants before recording, following your organisation's own policy.
Can AI-drafted minutes be used as the official record?
No. It is a draft. The person responsible for the minutes must check, correct and approve it first. The system records who approved it and when.
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We’ll come back with a few questions, then a first design. The first consultation is free, in Lao, Thai or English, on WhatsApp or our Facebook page.